I had a conversation today with someone who wanted to increase the use of the internal collaboration communities at her company. By “collaboration communities” I mean online communities that you find in IBM Connections, IBM LotusLive, or a discussion forum as you might find in Jive, or a Socialtext Workspace ( I am trying to be technology- agnostic ). One of the things we discussed was whether or not the employees could just make any kind of new community at will, or whether the creation of new communities had to be approved by someone. One way of thinking is that the number of communities should be restricted – fewer overlapping communities, less for an admin to manage, less of a headache when it comes to archival, retention, etc. But are those concerns mitigated depending on the quality of the admin and archival/retention tools you have? Another way of thinking is that any employee can create a new community ( public or private). What do YOU think? What have YOU decided to do for your own internal situations? What should an organization’s stance be on this matter if they really want to try to move people out o f “Collaboration via email” and into Community-based collaboration? AT my current organization, we’re discussing what is the most appropriate choice.